Features

Everything MailOver does with your inbox

MailOver is an AI email secretary. It reads every email, writes a short title and summary, and sorts it into Action Items, Highlights, and FYIs. Here is each part, and the page that explains it.

From email requests to decisions →

Explore seven synthetic emails from a founder’s week: routine actions, approvals and unclear ownership. An illustrative evaluation for founder-dependency discussions.

Reply to Atlas on data room

Due: today

Confirm offsite dates

Action Items

Turn your inbox into a to-do list

The emails that need a response or a task, pulled into one list with the deadline attached.

Tuesday's brief

Re: Meridian renewal

Legal wants sign-off on two redlines before Friday.

Daily Brief

Your inbox, summarized once a day

One short briefing of what mattered, plus a Highlights feed of important but not urgent mail.

AI that sorts every email for you

Automatic triage into Action Items, Highlights, and FYIs, with custom sub-categories.

Draft reply

Hi Atlas team, happy to open the data room. I'll share the financials by Thursday.

SendEdit

Draft Replies

Replies, pre-written

MailOver drafts responses in your voice. You review, edit, and send them yourself.

What needs me today?

Atlas needs data-room access by Friday.

AI Chat

Ask your inbox anything

Chat with your secretary to find, summarize, or act on mail in plain language.

The noise, filed away

Newsletters, receipts, and promotions sorted into clean categories you can skim or ignore.

The complete list

Every feature, on every platform

Everything MailOver ships, from the AI secretary at its core to the small controls that keep your inbox tidy. Search or filter to find what you need.

55 features

Feature

Web app

iOS

AI secretary 11

AI email processing How to useTap "Process N unread emails", then watch live progress and a reveal of what it found.

Reads every unread email, writes a title and summary, and pulls out the one thing that matters.

AI categorization How to useSwitch between the Actions / Highlights / FYIs tabs at the top of the inbox.

Auto-triage of every email into Action Items, Highlights, and FYIs.

Daily Brief How to useEnable it in Settings → Secretary, or just ask the secretary to "Brief me".

One AI-written summary of what mattered today across all your inboxes.

AI Chat / Secretary How to useOpen the Secretary panel, then type or use a quick action.

A conversational assistant that finds, summarizes, and acts on your mail.

AI draft, suggested replies & polish with AI How to useOpen an email and tap a suggested reply, or hit "Polish with AI" in compose.

Drafts responses in your voice, offers intent chips on reply-shaped mail, and polishes anything you write.

AI natural-language search How to useToggle the sparkles in search and type a question.

Ask a question in plain English and get an intent-parsed answer with a summary.

Undo AI actions How to useUse the Undo panel in the Secretary, or the send-undo toast.

Roll back the secretary's last action or a whole batch of them.

Pending send review How to useReview it in the pending-send modal whenever the secretary proposes an email.

AI-drafted emails are held for you to edit, confirm, or reject before they go out.

Teach AI / Lessons How to useTap the lightbulb on a row → Teach AI, or open Settings → Secretary → Lessons.

Teach the secretary a rule and it remembers your preferences long-term.

Tone-of-voice profile How to useGo to Settings → Secretary → Tone of Voice.

Learns your writing tone from sent mail to personalize every draft.

Secretary personalities How to useOpen the personality selector in the Secretary.

Pick a persona — Sam, Donna, Maya or Alex — that themes your assistant.

Inbox & triage 14

Action Items How to useOpen the Actions tab; check off, edit, or add items manually.

Emails that need a reply or a task, pulled into one to-do list with deadlines.

Highlights How to useOpen the Highlights tab.

Important-to-know but not urgent — decisions, bookings, risks — filed with chips.

FYIs, filed How to useOpen the FYIs tab and expand a category group.

Newsletters, receipts and promotions sorted into clean categories to skim or ignore.

Noise filtering How to useOn a row choose "Ignore sender", or open Settings → Email → Sender Rules.

Ignore a sender to hide their items and auto-ignore everything they send next.

Custom & toggleable categories How to useGo to Settings → Email → Email Categories.

Turn default categories on or off, and define your own.

Unified search How to useTap the search bar or magnifying glass.

Search emails, actions, highlights and FYIs across every connected account in one place.

Snooze & reminders How to useOn a row choose Snooze; set reminders when you create or edit an item.

Snooze an item until later, wake it now, or set a custom reminder.

Star, Pin, Archive, Trash, Restore How to useSwipe a row on mobile, use the row toolbar on web, or the status filter switcher.

Full item lifecycle with a dedicated Pinned section and folder views.

Convert item type How to useOn a row choose "Convert to…".

Move an item between Action Item, Highlight, and FYI.

Labels for action items How to useOn a row assign a label, or open the manage-labels panel.

User-defined buckets to organize actions; drag rows to assign.

Group by sender How to useToggle grouping in the sort / filter sheet.

Collapsible per-sender buckets with unread counts and batch actions.

Batch & multi-select How to useEnter select mode and use the bottom action bar.

Select many items and complete, delete, archive or ignore in bulk.

Mark read / unread How to useUse the reader toolbar or the batch bar.

Single and bulk read-state changes, plus auto-mark-read on open.

Email Pulse stats How to useTap the Email Pulse button in the top bar.

A popover of emails synced, processed and skipped, plus time saved.

Accounts 3

Connect Gmail, Outlook & IMAP How to useOnboarding → Connect inbox, or Settings → Account → Add account.

Connect one or many inboxes — iCloud, Yahoo, any IMAP — via OAuth or app password.

Multi-account unified view How to useUse the inbox selector pill at the top of any view.

One combined view and brief across every inbox; filter to one or all.

Social & native sign-in How to useUse the login or signup screen.

Google and Apple sign-in alongside email and password.

Writing & mail 7

Read email & threads How to useOpen any item's source email, or the Inbox.

Full reader with HTML rendering, newest-first threads, per-message actions.

Compose, reply & forward How to useUse the Compose button / FAB, or reply from a reader.

Send new mail, reply, reply-all and forward with a per-account "From".

Rich-text editor How to useUse the formatting toolbar in compose.

Bold, italics, color, links, tables, images and alignment.

Send with undo delay How to useHit send, then tap Undo on the toast.

Queues sends with a countdown so you can cancel before they leave.

Drafts & Sent How to useOpen the sidebar → Drafts / Sent.

View, edit and manage your drafts and sent mail.

Attachments How to useUse the reader attachment row, or the compose attach button.

Download, preview images and PDFs, and attach up to 25MB in compose.

Contact autocomplete & @-mentions How to useType in To / Cc, or use @ in the secretary.

Recipient suggestions from your contacts, and @-mentions in chat.

Notifications 2

Notifications center How to useTap the bell icon, or open the Notifications page.

An in-app feed of action items, briefings, billing, security and support.

Push notifications How to useEnable at onboarding; tune in Settings → Notifications.

Web-push and native iOS push with per-type mute preferences.

Settings & control 5

Folder management How to useGo to Settings → Email → Folder Management.

Choose which provider folders MailOver processes, per account, with priority.

Email retention How to useGo to Settings → Email → Retention.

Auto-delete raw emails after 7–90 days while keeping any that produced items.

Processing age How to useGo to Settings → Email → Processing Age.

Limit how far back MailOver reads, from a week to all time.

Signatures How to useGo to Settings → Email → Signatures.

Per-account signature builder with apply-on rules for new, reply and forward.

Light & dark theme How to useGo to Settings → Interface / Display.

Light, dark or system theme, and show or hide item timestamps.

Privacy & security 4

Blocked senders & keywords How to useGo to Settings → Privacy & Security.

Senders auto-trashed and keywords skipped before any AI ever sees them.

Zero-access encryption How to useAlways on — no setup needed.

Per-user AES-256-GCM encryption of email content, metadata and tokens.

GDPR data export How to useGo to Settings → Privacy & Security → Export.

One-click JSON export of all your data.

Account deletion How to useGo to Settings → Account → Delete account.

Full deletion with password confirmation; cancels billing.

Plans & billing 3

Subscription & plans How to useGo to Settings → Subscription.

Free, Plus, Pro and Ultra — scaling with inboxes and volume.

AI credits How to useGo to Settings → Credits → Buy credits.

Credit balance, packages, purchase and full usage history.

Free trial & upgrade prompts How to useShown automatically; upgrade in place.

Trial status and contextual limit modals you can upgrade from in place.

Support & onboarding 3

Guided onboarding How to useRuns automatically on your first login.

Connect, process, then a reveal of what needs you and what was noise.

Support chat How to useOpen the support widget, or the drawer → Support.

In-app chat with support, with an unread badge.

Feedback, bug reports & referrals How to useOpen the drawer / Settings → Feature request, Bug report, or Share.

Submit upvotable feature requests, report bugs, and refer friends.

Web app extras 3

Hover email preview How to useHover over any row on desktop.

Hovering an action or inbox row pops a preview card of the source email without opening it.

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Read aloud How to useEnable it in Settings → Interface; use the speaker icon on rows.

Text-to-speech of item summaries for accessibility.

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Keyboard shortcuts How to usePress keys in the reader or inbox (c, r, a, f, e, arrows).

Compose, reply, archive and navigate the inbox from the keyboard.

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Web and iOS are at near-total parity. Hover preview, read aloud, and keyboard shortcuts are web-only for now.

Most of your inbox is noise. MailOver reads it so you don't have to.

88%

filed as FYIs

2M+

emails processed

Security & privacy

The same protection on every feature

AES-256 encryption

Zero-access encrypted storage

GDPR-compliant

Full export & deletion

Read-only by default

Nothing moved or deleted

Never trained on

We never train on your email

Features FAQ

Questions about MailOver

What does MailOver do?+

MailOver is an AI email secretary. It reads every email that lands in your inbox, writes a short title and summary, and sorts each one into Action Items, Highlights, or FYIs. You open it to a daily brief of what actually needs you, with the rest filed away, instead of a wall of unread mail.

Which email accounts can I connect?+

Gmail, Outlook, and any IMAP mailbox, including iCloud and Yahoo. You can connect more than one account, and MailOver builds a single view across all of them, so you read by priority instead of switching between inboxes.

Is MailOver free to try?+

Yes. You can start free with no card required and read your first brief the same day, on web and iOS. Paid plans scale with how many inboxes you connect and how much mail you process.

Does MailOver move or delete my email?+

Only when you tell it to. MailOver reads and organizes your mail inside its own app, and it does not change your actual mailbox on its own. The only changes it makes there are ones you take or set up yourself, like archiving, deleting, marking as read, or sending. Everything else stays exactly where it is. Your mail is stored with zero-access AES-256 encryption, and we never train on your email.

Hand your inbox to MailOver

Start free, no card required. Read your first brief today, on web and iOS.

Start for free See pricing